Real Estate Transaction Coordinator / Personal Assistant

We looking for two driven and reliable team players.
Must be available 9am to 6pm EST
Three shifts available: Mon to Friday Tuesday to Saturday or Sunday to Thursday

MUST HAVE PREVIOUS REAL ESTATE EXPERIENCE!!

The ideal person is someone who is a go-getter not just around to pass time. Someone who is organized, outgoing, can take initiative, pays very close attention and is meticulous to details and extremely good at communication. Our team is really busy and we're need someone who can keep us on track. Must have reliable internet connection and be available via phone during working hours at all times.

About Us: Real estate firm with a strong reputation for excellence. We are committed to delivering unparalleled results for our clients. As we continue to grow and expand our business, we are seeking a dynamic Virtual Real Estate Assistant to join our team and support our efforts to scale our operations.

Job Description: As a Virtual Real Estate Assistant, you will play a crucial role in helping us generate leads, set appointments, and streamline our day-to-day operations. You will work closely with our team to identify potential clients, nurture relationships, and facilitate the sales process from start to finish. Key responsibilities include:

1. Lead Generation: Utilize various online platforms, databases, and marketing strategies to identify and generate leads for luxury properties.
2. Appointment Setting: Coordinate and schedule appointments for property showings, client meetings, and consultations.
3. Cold Calling: Reach out to potential clients via phone calls, emails, and other communication channels to introduce our services and schedule appointments.
4. CRM/Database Management: Maintain and update our client database, ensuring accuracy and completeness of information.
5. Follow-Up: Conduct timely follow-ups with leads, clients, and other stakeholders to ensure a seamless experience and foster strong relationships.
6. Administrative Support: Assist with administrative tasks such as data entry, document preparation, and file management as needed.
7. Market Research: Stay informed about market trends, competitor activity, and industry developments to identify opportunities for growth and improvement.
8. Other Tasks: Perform any other duties or responsibilities assigned by management to support the overall success of the business.
9. Content Creation: Creating real estate content for the social pages, blogs, presentations and reports (Canva).

Additional Responsibilities:
- Updating credit profiles
- MLS searches
- Microsoft Suite efficient
- Real Estate Transaction Coordinator from the start of deal to closing (liasioning with attorneys & clients and anyone apart of the transaction)
- QuickBooks Proficiency (bookkeeping, invoices, receipt looking, etc.)
- Calendar and Schedule Management (Travel Coordinating)
- Social Media (ads, posting and socializing with potential clients, generating leads)


Qualifications:
• Proven experience in real estate, sales, or customer service roles preferred.
• Proven experience in MLS searches.
• Strong communication skills, both verbal and written.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite, Quickbooks and CRM software.
• Self-motivated and able to work independently with minimal supervision.
• Familiarity with real estate market trends and client preferences is a plus.
If you feel like you fit the position please send your resume and send a message.