Parts Coordinator

Parts Coordinator


Who We Are
For 20 years, Advanced Commercial has been a trusted Commercial Refrigeration, HVAC, Electrical, and Appliances Contractor in the USA. Our customers are the premier brands in the food, beverage, and biomedical industries, and they count on us as their one-call solution for keeping their facilities, plants, and equipment up-and-running 24/7. Repairs, remodeling, or new construction: we do it all. See more here. https://advanced-commercial.com

What We Need
We are seeking a Parts Coordinator with advanced English to work remotely.
You will play a crucial role in ensuring the seamless procurement and management of parts and equipment. This role is ideal for individuals who are detail-oriented, thrive in a fast-paced environment, and are adept at using technology to enhance operational processes.
You will be working with a team of others in the Philippines and the USA.
You will report to the Service Operations Manager.

Responsibilities
Research and provide parts and equipment pricing information to team members responsible for creating quotes, ensuring accuracy and competitiveness in our quotes.
Accurately and efficiently process parts and equipment orders as directed by technicians and managers, ensuring that the right components are procured to meet service requirements and customer satisfaction.
Diligently monitor orders and oversee shipping logistics to ensure timely arrival of parts and equipment, aligning with our commitment to rapid response times for customers.
Regularly update our Enterprise Resource Planning (ERP) system and tracking spreadsheets to accurately reflect the latest status of parts and equipment orders, ensuring daily records are current and precise.
Provide clear and prompt responses to internal stakeholders about orders
Regularly check and report on the prices and availability of parts from our suppliers, and keep an eye out for special deals or discounts.
Handle the paperwork and coordination needed to add new suppliers to our approved list, working with our accounting team to manage this list.
Manage returns, working closely with our accounting team.
Enter and check customer information in our ERP system to make sure it’s correct.
Support our team in managing our inventory, ensuring that our records in the ERP system and tracking spreadsheets are always accurate and up to date.

Qualifications
Proven experience in parts coordination or a similar role.
Familiarity with inventory management and supply chain processes.
Strong organizational skills and attention to detail.
Ability to work independently in a remote setting.
Excellent English communication and interpersonal skills.
Ability to adapt to a rapidly changing environment.
Technical knowledge or background in Commercial Refrigeration/HVAC, Mechanical Engineering graduates preferred but not required.

Benefits
Competitive salary and benefits package.
Opportunity to work on groundbreaking projects in AI and ML.
A dynamic and supportive work environment that fosters innovation.
Professional development and career growth opportunities.
Job stability and positive work environment

Pay
Negotiable based on experience
Payment via PayPal
Paid twice monthly – on the 15th and 30th of each month
10 days paid time-off per year after 90-day probationary period
Paid Holidays
Performance bonuses available

Application Process
Please complete the Application link below and attach relevant work samples or project portfolios

https://forms.gle/9yx4CESGrqD9S8uBA