Project Coordinator and Operations Specialist (#4546)

Are you highly organized, detail-oriented, and thrive in managing multiple projects at once?

About Us:

We are a dynamic company that is dedicated to providing high-quality support and services to our clients. We are passionate about building a team, who are empowered through professional growth, continuous learning, and collaboration. Join our team and work alongside top-tier professionals while enjoying a flexible, remote work environment.

Job Description:

As a Project Coordinator and Operations Specialist, you will be the backbone of our day-to-day operations. You will ensure smooth execution across all aspects of client projects, from managing logistics and coordinating materials to handling assessments and providing communication support. In this hands-on role, you will work closely with clients, virtual assistants, and vendors to ensure every detail of each project is managed efficiently.

Key Responsibilities:

Client Project Management:

- Schedule client meetings and manage project timelines
- Create and track proposals, contracts, and invoices
- Document and organize projects using Google Drive and Copper CRM
- Program Design and Content Development:

- Assist in the design and rollout of leadership programs
- Work with coaches and facilitators on online course modules
- Attend virtual training sessions and document key takeaways
- Assessment and Survey Administration:

- Administer and manage assessments (DISC, Gallup Strengths, 360 feedback)
- Create pre- and post-session surveys and analyze results
- Materials and Logistics Coordination:

- Coordinate the design and production of training materials
- Manage vendors for printing and material preparation
- Oversee the posting of session recordings and uploads
- Communication and Follow-up Management:

- Draft client communication and follow-up schedules
- Manage the ID360 clarity performance measurement dashboard

Administrative and Financial Support:

- Track invoices, payments, and update financial records in QuickBooks
- Oversee virtual assistants and manage action items

Qualifications:

- Strong organizational and project management skills
- Ability to handle multiple projects with attention to detail
- Excellent communication skills, both written and verbal
- Proficiency in Google Drive, Zoom, and CRM tools
- Experience with assessments like DISC, Gallup Strengths is a plus

Tools You Will Use:

- Google Drive, Copper CRM, QuickBooks, Zoom, YouTube, Survey Monkey

Preferred Traits:

Self-motivated, proactive, and detail-oriented
Able to work independently and manage shifting priorities
Strong interpersonal skills with a problem-solving mindset

Non-Negotiables:

- Screenshot and productivity tracker required.
- Credit score.
- Graveyard shift required for US Timezone.

Benefits:

- Paid 30 business days of training (focused on both mindset and skillset).
- Work-from-home opportunity.
- 7th month, anniversary, and performance bonuses.
- Access to training resources.
- Collaborate with an excellent community of VAs.
- Weekly payment.

How to Apply:

Also, please answer the following questions to help us determine if you’re a good fit for the role:

1. Who is the most influential person in your life and how did they impact you?
2. What is the toughest obstacle you have encountered in life? Did you overcome it? How?
3. How would you define success in your personal and business life?
4. Can you tell me about a time when you made a mistake at work? How did you handle it?
5. Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?
6. Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?