VA – General Admin/Data Entry/Recruiter with Social Media Expertise - Construction industry

We are looking for a multifaceted Virtual Assistant who can wear many hats and bring a blend of administrative prowess, data management skills, recruiting support, and social media expertise to the table. This is a key role that will help us streamline operations, improve efficiency, and expand our online presence. If you're highly organized, tech-savvy, and enjoy juggling different tasks in a fast-paced, ever-evolving environment, we’d love to hear from you!
This work-from-home position, aligned with Australian timing, demands a minimum of two years of experience, preferably in managing international clients specifically in the Construction industry.

Key Responsibilities

General Administration & Office Support:
• Handle day-to-day administrative tasks such as managing emails, scheduling meetings, and calendar management.
• Assist in document preparation, drafting emails, and correspondence.
• Organize and maintain digital files, documents, and records in cloud-based systems
• Assist in preparing reports and presentations as needed.
• Perform other administrative duties as required to support the team.
Data Entry & Management:
• Input, update, and maintain data in company databases and CRM systems.
• Ensure the accuracy and integrity of data through regular audits and cleaning.
• Perform research tasks and compile reports based on data from various sources.
• Organize and analyze data to generate insights or reports as required.
Recruiting Support:
• Assist in posting job openings on job boards, company website, and social media platforms.
• Screen resumes and perform initial candidate outreach.
• Coordinate interviews, follow up with candidates, and maintain a candidate database.
• Assist in managing job offer letters and onboarding paperwork.
• Provide ongoing support to the HR team in recruitment-related activities.
Social Media Management:
• Manage and maintain the company’s social media profiles (LinkedIn, Facebook).
• Develop and schedule social media content using tools like Hootsuite, Buffer, or Canva.
• Monitor engagement, respond to comments and messages, and track social media analytics.
• Research social media trends and assist in content creation (graphics, posts, videos).
• Help implement social media marketing campaigns to promote products/services.
Key Skills and Qualifications:
• Proven experience in general administration, data entry, recruiting, and social media management.
• Strong organizational and time-management skills.
• Proficiency in Google Suite (Docs, Sheets, Calendar, etc.), Microsoft Office (Word, Excel, PowerPoint).
• Experience with CRM software (e.g., Salesforce, HubSpot) and project management tools (e.g., Monday, Asana, Trello).
• Familiarity with social media platforms and tools for scheduling and analytics (e.g., Hootsuite, Buffer, Canva).
• Excellent verbal and written communication skills.
• High attention to detail with the ability to multi-task in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently.
• Experience in recruiting or HR support is a plus.
• Knowledge of data entry best practices and maintaining data privacy.
Ideal Candidate:
• Self-starter with the ability to take initiative and manage multiple tasks with minimal supervision.
• Creative and tech-savvy with a passion for learning new tools and technologies.
• Excellent interpersonal skills and a friendly, professional demeanor when communicating with team members and external stakeholders.
• Ability to work efficiently in a remote work environment and adapt to changing priorities.

Additional Preferred Skills (not required but a plus):
• Experience with basic graphic design tools (e.g., Canva, Adobe Spark).
• Knowledge of SEO best practices for social media.
• Experience with email marketing platforms (e.g., Zoho, Mailchimp, ConvertKit).
• Experience in handling sensitive or confidential information.

How to Apply:
Interested candidates are invited to reply with a short video link (if available) and resume to sales@operacy.com.au.

Please use "Job Reference 1240" as the subject. Note that spam emails will be blocked and reported.