Workflow & Automations Expert

Position: Virtual Assistant
Location: Remote
Employment Type: Full-Time
Company: Ignition Systems
Reports To: Anthony

Job Overview:
Ignition Systems, a leading company in automating and streamlining accounting and financial services, is looking for a detail-oriented Virtual Assistant to join our team. This role requires a high degree of organization and a flair for technology, as you will manage digital workflows, integrate APIs, and support daily operations. You will work directly under Anthony, handling tasks ranging from campaign loading to complex data management, aiming to boost our operational efficiency and productivity.

Key Responsibilities:

- Campaign Management:
- Efficiently load and manage prospect lists for various marketing and outreach campaigns.
- Use advanced segmentation techniques to tailor communications across email, SMS, and social media.

- Daily Reporting:
- Prepare detailed reports on daily, weekly, and monthly metrics from multiple platforms.
- Analyze performance data to provide actionable insights that influence strategy and decision-making.

- Data Scraping and Research:
- Perform robust data scraping and lead generation using sophisticated tools and techniques.
- Analyze industry trends, competitive landscapes, and market opportunities to drive business strategies.

- Calendar Management:
- Organize and synchronize calendars, schedule meetings, and ensure all engagements are prepared for with reminders and necessary materials.

- Ad Hoc Tasks and Project Support:
- Handle various administrative tasks, contribute to project management, and help draft SOPs to standardize operations.

- Communication and Coordination:
- Act as a liaison among teams, clients, and stakeholders, ensuring effective communication and prompt follow-up on tasks.
- Manage incoming inquiries and direct them appropriately within the organization.

- Process Optimization:
- Identify and implement process improvements to enhance workflow efficiency.
- Collaborate with the leadership team to integrate new tools and techniques in the business framework.

Qualifications:

- Experience:
- Solid experience in virtual assistance or related roles, with exposure to high-velocity business settings.
- Proficiency in CRM, project management tools, and marketing automation technologies.

- Skills:
- Exceptional organizational and multitasking abilities.
- Superior communication skills, both written and verbal.
- Competent in Microsoft Office, Google Workspace, Slack, Trello, HubSpot, and other data management tools.
- Skillful in data analysis and interpretation.

- Technical Skills:
- In-depth knowledge of automation platforms such as GoHighLevel, Zapier, and n8n.io.
- Experienced in setting up and managing integrations with various APIs for system automation.

- Personal Attributes:
- Self-driven, with a proactive approach to problem-solving.
- Quick to adapt to new technologies and business requirements.
- Dedicated to maintaining confidentiality and integrity in all aspects of work.

What We Offer:

- Competitive salary and comprehensive benefits.
- Flexible, fully remote working conditions.
- An opportunity to work with a dynamic team and make significant impacts in marketing, sales, and automated AI-driven business operations.
- Extensive opportunities for professional development and career advancement within an innovative company.

Interested candidates who are ready to take on this challenging and rewarding role, enhancing their skills in a cutting-edge, technology-driven environment, are encouraged to apply. Join us at Ignition Systems and help us transform the way businesses operate!