Accounts and Administration Clerk

BOUNDLESS COLLECTIVE IS HIRING!!!

Join our team as an Accounts and Administrative Clerk (Virtual Assistant)
Job Type: Full-time
Working set-up: Permanent work from home
Shift Schedule: 7 AM to 4 PM MNL time
Equipment: Self-provided
Salary: up to PHP 30,000 / depending on the experience

Job Description:
Order and Invoice Management:

- Daily management of orders, invoices, and the Procore platform, ensuring no invoices are missed or misrouted.
- Invoice Processing: Coordinate and ensure timely processing of invoices through Filebound, meeting KPIs and deadlines.
- Issue Resolution: Record and address any issues found in accounts payable processing, escalating to IT/Operations if necessary.
- Staff Support and Communication: Act as a contact for invoice-related queries and keep staff updated on processing status and outstanding tasks.
- Project Reconciliation: Manage trust account reconciliation, assist with monthly journal reconciliations, and issue the monthly invoice calendar.
- Process Improvement: Stay updated on Filebound, look for improvement opportunities, and streamline processes in collaboration with IT/Operations.
- Reporting and Payments: Provide monthly reports, check for missed invoices, manage early payment requests, and assist with new vendor requests.

General Roles

- Answering phones (will be provided with a VOIP phone integrated with our phone system).
- Support for various roles in undertaking administrative functions

Skills, Knowledge, Experience and Attributes

- 2 + years experience in an accounts payable or financial administration role with accounts payable automation systems. Experience within the construction or property development industry and with Filebound and/or Procore platforms would be an advantage but is not essential.
- Demonstrated ability to manage and process high volumes of invoices efficiently, ensuring accuracy and meeting deadlines.
- Proficiency in Google Workspace Applications, as well as, use of internet and email for communication, document transmission, and searching for relevant information.
- Familiarity with financial reporting, including the use of KPIs for invoicing and payment processing.
- Experience in providing administrative support across departments and collaborating with others to resolve process issues.
- Excellent organisational skills, attention to detail, and the ability to work independently, prioritise tasks, and escalate issues to ensure monthly deadlines are met.
- Strong communication skills, both written and verbal, to liaise effectively with internal staff and external vendors.
- Problem-solving abilities, with the initiative to identify opportunities for process improvements and implement solutions.
- Relevant qualifications in accounting, finance, or business administration would be an advantage but are not essential.

To apply:

For more information kindly send your resume to Kelly at talent@boundlesscollective.com.au