Bookkeeper / Accounts Payable Assistant

PRIOR EXPERIENCE IS REQUIRED FOR THIS ROLE

We're looking for a skilled Bookkeeper to handle the financial heartbeat of their new division. With 200 invoices a month flying in from sub-contractors, they need someone who can take charge of invoicing, billing, and accounting with finesse. This role is all about efficiency—freeing up project managers and the finance team to focus on the big picture while you handle the details with precision.

Responsibilities of the Bookkeeper:

Invoice Management & Accounts Payable
Accurately input invoice details into the BuilderTrend program
Process and issue billing through BuilderTrend, and update an Excel report to track project and client invoicing
Ensure all invoices are correctly recorded and tracked

Data Management & Communication
Update and maintain email contacts for subcontractors to ensure effective communication
Keep the Project Coordinator informed of relevant updates and changes
Organize and file documents systematically to maintain clean and accessible records

Financial Reconciliation (Nice-to-have)
Reconcile monthly project expenditures, outstanding bills, and payments to subcontractors
Review and verify financial records to prevent errors and duplicate invoices

Reporting & Budget Analysis (Nice-to-have)
Create and manage reports on budget tracking for various projects
Perform budget analysis and reconciliation to assist in project forecasting, collaborating with Project Managers
Provide data-driven insights to support financial decision-making and project planning

Perks:

* 13th Month Bonus
* Permanent work-from-home / remote set-up
* Health insurance
* Dental insurance
* Mental health insurance
* Great starting salary
* Growth opportunity
* Performance-based raises
* Prizes and bonuses

Specifics:

Time
Full-time, PST time zone
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
Attire - business casual when in meetings
Professional setup
Clean background
Good camera
Good microphone
Strong wifi

Tech Stack
MS Excel (must-have)
Quickbooks
Accounts Payable Tools
Accounting Tools
Project Management Tools (nice-to-have)
Builder Trend (nice-to-have)

Compensation: $9,000 to $12,000/yr


Don’t forget to attach your PDF resume and send it to nolascobree@gmail.com. Please indicate the job title "Bookkeeper / Accounts Payable Assistant" in the subject line. We value those who follow instructions.