Administrative Assistant

Virtual Administrative Assistant (Full-Time, Remote)

Job Overview:

Virtual Sprout is the 41st Fastest Growing IT and Cybersecurity Company in the US. We are seeking a highly organized and proactive Virtual Administrative Assistant to support both work and personal tasks of the CEO. This is a full-time remote position that requires availability from 8 AM to 5 PM EST. The ideal candidate will have prior experience in administrative support, be fluent in English, and demonstrate strong organizational and communication skills. You will assist with managing emails, calendars, research, booking travel, and other essential tasks to keep everything running smoothly.

Key Responsibilities:
- Check and manage emails, ensuring timely responses and prioritizing as needed.
- Manage calendars, schedule meetings, and book appointments.
- Research various topics and provide reports as requested.
- Book travel arrangements for both personal and professional purposes.
- Reach out and coordinate speaking engagements and other professional opportunities.
- Schedule contractors and handle coordination for personal projects.
- Handle online shopping, track orders, and manage returns.
- Manage and maintain professional and personal contacts.
- Assist with event planning (e.g., meetings, conferences, or personal events).
- Organize and maintain digital files and documents.
- Track expenses and provide light bookkeeping assistance.
- Act as a point of contact between other team members, clients, and external parties.

Qualifications:
- Highly fluent in English (written and spoken).
- Prior experience as a virtual or administrative assistant is required.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and projects with a high level of efficiency.
- Experience with task management tools (e.g., Trello, Asana) is a plus.
- Strong problem-solving skills and the ability to adapt to changing needs.
- Discretion and professionalism in handling sensitive information.
- Availability to work from 8 AM to 5 PM EST.

Communication:
Daily communication via Microsoft Teams chat.
Regular video calls in the morning to sync up, possibly every other day.

Additional Requirements:
The candidate will be required to sign a confidentiality agreement.