Executive Assistant / Administrative Assistant (C-level)

Our client is a software platform that facilitates transactions between tradespeople and suppliers. They are currently in the launch phase and will go live in two weeks. We are looking for a dynamic and proactive Executive Assistant to join their team and willing to grow together with the team.
Remote, Mon-Fri, 9 am - 6 pm AEST
How to Apply:
Review the job description, and if it matches your past work and interests, fill out the accompanying form with the client's questions:
https://forms.gle/efeCjQ25gt4n4roA7

Role Requirements:
The Administrative Assistant should be proactive, willing to learn the company's tech stack (including tools like Go High Level, ClickUp, Zoho, and Folio), and able to coordinate tasks, manage emails and calendars, take meeting minutes, and ensure the team is utilizing the available systems effectively.
Job Requirements:
• Proactive in managing administrative tasks.
• Capable of creating Standard Operating Procedures (SOPs).
• Confident in understanding and supporting C-Level Executives and the company's mission.
• Manage and resolve issues while keeping others accountable for their tasks and responsibilities.
• Comfortable using tools like Go High Level (GHL), ClickUp, and Folio.
• Willing to grow and adapt with the team.
• Proactive with AI and open to learning and utilizing AI technologies.
• Ability to quickly learn and adapt to new software and tools.
• Demonstrate creativity in problem-solving and providing proactive support.
• Proficient in managing and organizing emails.
Job Responsibilities:
• Manage general administrative duties to support the team.
• Monitor info@ email, log and triage requests, respond to emails, and forward to relevant departments.
• Monitor and support customer inquiries via email and live chat.
• Meeting Coordination.
• Data Entry and Management.
• Maintain and manage contact lists, and perform general data entry tasks.