Accounts Payable Specialist

Nautical Staffing is a looking for an experienced and detail-oriented Accounts Payable Specialist for our US-based client in the healthcare industry.

The Accounts Payable Specialist will be responsible for handling the accounts payable process, including entering bills, setting up approvers, and ensuring timely payments. The role will involve some email and phone interaction to resolve invoice discrepancies, although this will not be the primary focus of the job. The ideal candidate will be organized, efficient, and able to manage a high volume of transactions with accuracy and attention to detail.

Responsibilities:
• Bill Entry: Accurately enter vendor invoices and bills into the accounting system, ensuring proper coding and allocation to the appropriate expense accounts.
• Approval Process: Set up and manage the approval process for invoices, ensuring that approvers are properly assigned and that invoices are reviewed in a timely manner.
• Payment Processing: Ensure the timely payment of vendor invoices by managing payment schedules, generating payment batches, and issuing payments.
• Vendor Management: Maintain positive relationships with vendors by responding to inquiries and resolving any payment or billing issues in a professional and timely manner.
• Invoice Discrepancy Resolution: Communicate via email or phone with vendors and internal teams to clear up any invoice discrepancies.
• Account Reconciliation: Assist with monthly reconciliation of accounts payable and vendor statements to ensure accurate financial records.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
• Reporting: Generate and maintain accounts payable reports, including aging reports and payment schedules, to assist in cash flow management and decision-making. Produce monthly reports and analyze accounts.
• Compliance: Ensure all accounts payable processes comply with company policies and relevant regulations, and assist in audit preparation.
• Record Keeping: Maintain organized and accurate records of all invoices, payments, and correspondence with vendors for audit purposes and historical reference.
• Collaboration: Working with other departments and professionals in accounting, finance, and operations.

Qualifications:
• Solid track record in accounts payable for a US company is strictly required
• Exposure to the US healthcare industry is a big advantage
• Must be proficient in accounting software, such as QuickBooks and Sage Intacct
• Strong analytical, critical thinking, time management, and communication skills
• Strong organizational skills – able to prioritize tasks, streamline workflows, and pay attention to detail
• Must have an entrepreneurial mindset with the ability to contribute to business decisions
• Ability to work independently as well as collaboratively within a team
• Must be willing to work full-time during US Pacific business hours

Instructions:
1) Please send a working link to your updated CV (include it in the body of your message)
2) Explain your experience in accounts payable for a US company in 1 paragraph
3) Use this as your subject: "OHG - AP Specialist"