Proactive, detail-oriented Executive Assistant with a knack for problem-solving and a passion for learning

???? Are you a proactive, detail-oriented Executive Assistant with a knack for problem-solving and a passion for learning?
Join a dynamic entrepreneur managing multiple ventures, where your skills in project management, communication, and strategic thinking will shine. This remote role offers full autonomy, a collaborative environment, and the opportunity to make a real impact. If you’re ready to thrive in a fast-paced, ever-changing environment and keep things running smoothly, we want to hear from you! ????

Job Title: Executive Assistant

Location: Remote (Asia Hours)

Position Type: Full-Time

Language Requirement: Strong English Skills a Must

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Job Description

We are seeking a highly skilled and experienced Executive Assistant to support a dynamic entrepreneur managing multiple ventures. This is a remote position, primarily requiring availability during Asia hours. The ideal candidate will have a strong background in project management, calendar management, client communication, and administrative support, with a high degree of autonomy and minimal supervision.

Key Responsibilities
- Project Management: Track project deliverables, deadlines, and follow-ups.
- Calendar Management: Schedule and manage meetings, appointments, and travel arrangements.
- Email & Messaging Management: Filter, prioritize, and respond to communications across email and messaging platforms.
- Collaboration: Work closely with the entrepreneur to brainstorm, delegate tasks, and drive initiatives.
- Client Presentations: Prepare and assist in the creation of high-quality presentations.
- Vendor Relations: Source and manage virtual assistants (VAs), schedule vendor work shifts, and follow up with vendors.
- Administrative Support: Assist with invoicing, calculating VA hours worked, gathering reports from CRM, and checking client social media accounts.
- Autonomy: Manage responsibilities with minimal supervision, demonstrating full ownership of tasks and deliverables.

Skills and Qualifications
- Language Proficiency: Strong, near-native English language skills are essential.
- Technical Skills: Proficiency in MS Office, Google Workspace, video conferencing, and collaboration tools. Familiarity with Slack is helpful.
- Additional Skills: Experience with mind map creation and PowerPoint (PPT) creation is highly sought after.
- Experience: 3-5 years of experience as an Executive Assistant, with marketing experience being a plus.

Personal Attributes
- Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage multiple tasks with shifting priorities.
- Attention to Detail: A keen eye for detail and accuracy in all tasks.
- Discretion: Maintain confidentiality and handle sensitive information with the utmost discretion.
- Growth Mindset: A passion for learning and continuous improvement.
- Problem Solving: Proactive problem-solving skills, with the ability to analyze issues, present potential solutions, and recommend the best course of action.
- Reliability: Dependability and consistency in delivering high-quality work.

Work Environment
- Remote Position: This role is fully remote, with a primary focus on Asia hours.
- Collaborative Team: While working remotely, you will collaborate closely with the entrepreneur and other team members as needed.

Why Join Us?
This role offers the opportunity to work closely with an entrepreneur across multiple exciting ventures, providing a platform for growth and professional development. You will play a key role in driving efficiency and helping the organization achieve its long-term goals.

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Application Process:
Interested candidates are encouraged to apply with their resume and a cover letter detailing their relevant experience and why they are an ideal fit for this role.
You will be assessed on your ability to solve problems, manage time effectively and communicate.