Executive Assistant with Accounting Experience #4523

We are a California-based contractor specializing in hotel and apartment projects. We are seeking a dedicated Virtual Assistant to support our team by managing administrative tasks, client interactions, and internal communications.

We are looking for a Virtual Assistant who can help us streamline our daily activities, improve our work-life balance, and enhance overall organization and scheduling.

Key Responsibilities:

-Administrative Support: Handle meeting notes, emails, and daily task tracking.
-Calendar Management: Organize and maintain calendars, schedule meetings, and manage -appointments.
-Client Interaction: Act as a liaison between clients and our team, ensuring clear and timely communication.
-Task Management: Prioritize and manage tasks to ensure deadlines are met and important items are not overlooked.
-Light Accounting/Data Entry: Perform basic accounting tasks and data entry as needed.

Qualifications:

-Organized: Strong organizational skills with attention to detail.
-People Person: Excellent interpersonal skills and professionalism in client interactions.
-Problem Solver: Ability to address and resolve issues efficiently.
-Creative: Innovative thinking to enhance processes and problem-solving.

Technical Skills:

-Proficiency in Wrike & SmartSheet
-Experience with Google Calendar/Sheets/Drive
-Familiarity with Microsoft Teams/Outlook/Excel/Word

Non-negotiable:
Must use Screenshot and Productivity Tracker

How to Apply:

Please send us a message with the following information and answer the following questions:
- Your Resume Link

And, answer these questions:
1. Who is the most influential person in your life and how did he/she impact you?
2. What is the toughest obstacle you have encountered in life? Did you overcome it? How?
3. How would you define success in your personal & business life?
4. Can you tell me about a time when you made a mistake at work? How did you handle it?
5. Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?
6. Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?

If you are a highly organized, people-oriented, and creative individual with strong problem-solving skills, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience and why you are a great fit for this role.