Executive Assistant / Virtual Assistant | High Responsibility | Full Time | Work Daytime Philippines Time | Long Term Po

I am the owner of an e-commerce electronics company. We design, develop & sell consumer electronics worldwide, targeting mostly Apple customers.

We are a premium brand and are growing very quickly.

Currently, we are building a top team with some of the best people in their fields and I am looking for an Executive Assistant to join us in our mission to create some of the best consumer products in the world.

As Executive Assistant you will be working directly with me, the CEO, and be responsible to lighten my load by helping with organizational and administrative work.

I am looking for someone ambitious who can take on challenging projects and deliver results fast and effectively. Being flexible and able to work on different types of projects will also be crucial.

We are a small team that packs a punch. By building good structures and processes, we reduce the daily legwork and run a very lean business.

We are looking for someone who is hard-working, intelligent, and willing to learn new things. You don't need an in-depth background in e-commerce (though having experience would be a big plus).

This is a long-term position. We prefer to keep whoever we hire on board for years to come with the option to take on more responsibility over time and also earn more in the future!

For this position the work hours are flexible and you will be able to work daytime hours in the Philippines (no night shift, yay!)

This is also a full-time role, and you should be available to work 40 hours per week and have no other commitments or side jobs.

This position will have the following responsibilities (you don't need experience in all of the areas, but please mention in your application if you have experience in either of them and describe your experience):

HR
Run our HR processes, such as hiring, team work hour tracking, filing & managing absences, sending gifts for anniversaries, organizing team activities
(We have existing processes for all of these tasks which are documented, so you will know exactly what to do)

Compliance & Data Entry
Manage EU monthly compliance filings (follow simple process), VAT filings (by working with bookkeeper), Excel Reports updates & maintenance, File BackUps, Document organization

Bookkeeping Support
Invoice management & file organization (no experience required)

E-Mail Management & Appointment Setting
Sorting & Organizing E-Mail for the CEO & managing the calender including calendly

Travel Booking
Booking travel for the CEO & teaUpgrade to see actual infombers as needed.



In our company, we have strict company values that we adhere to and hire by. Please confirm if these values are in line with your beliefs:

1. Impeachable Character
We are honest, trustworthy, and do the right thing even when no one is watching.

2. Proactive
We take the initiative to identify and solve problems, and by doing this, we improve processes.

3. Growth Mindset
We approach situations with an open mind so that we can consistently learn, improve, and grow.

4. Effective Communication
We provide clarity so there is no confusion, offer constructive feedback to achieve a successful outcome, and ask
questions that promote discovery in a positive manner.

5. Respectful
We treat our colleagues equally no matter what level they are in the hierarchy, and create meaningful connections through kindness, empathy, and patience.

Work hours are flexible and will amount to 40h per week. Please only apply if this can be your only full-time job!

In your application, please write a few lines about why you think you are a good fit for this position. Do not use a pre-written response. Tailor your response to our requirements.

Please use a specific subject line in the email of your application. This will allow me to keep an overview of the applications, and please include your favorite animal in the subject line as well.

Follow this format for the subject line: Executive Assistant Application - [favorite animal]

If you can, please record a 1:30-minute Loom video (Upgrade to see actual info) in which you introduce yourself. Include the link in your application email. (Optional)

Send your application to Upgrade to see actual info all applications sent via onlinejobs.ph platforUpgrade to see actual infossaging system will be disregarded.

I’m looking forward to your application!