Executive Virtual Assistant

We are seeking a meticulous and proactive Executive Assistant to support our executive team in managing multiple facets of their responsibilities. As an integral part of our remote workforce, you will play a pivotal role in adhering to the principles outlined in Jan Jones’ book, The CEO’s Secret Weapon, ensuring seamless operations and enabling efficient decision-making.

Responsibilities:

Uphold principles from The CEO’s Secret Weapon in daily tasks
Diligently manage executive task lists, prioritizing based on urgency
Schedule meetings and manage calendars efficiently
Generate detailed reports on business activities
Set reminders and manage upcoming events
Facilitate and oversee travel bookings
Handle multiple email accounts with a swift response time (within 15 minutes)
Respond promptly to text messages (within 5 minutes)
Answer phone calls promptly (within 3 rings)
Coordinate employee schedules and communication
Review and approve timesheets
Utilize CRM across various platforms, including billing functions
Efficiently manage incoming leads across multiple businesses
Regularly negotiate with vendors to obtain competitive prices
Requirements:

Proficient use of VPN for secure remote work
Mastery of principles advocated in The CEO’s Secret Weapon
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks efficiently and meet deadlines
Outstanding communication and time management abilities
Experience in executive support or similar roles
Familiarity with CRM platforms and multitasking tools