Document Controller

About us

Capital Club was created in 2019 by Luke Belmar with the desire of building the largest decentralized entrepreneurial network in the Upgrade to see actual info the beginning, the focus was mainly ecommerce, but as the Club grew so did its knowledge base and its pool of experts.

Over the last 4 years Capital Club has garnered billions of views, millions of followers, and developed a polished ecosystem focused on creating, multiplying and preserving wealth and opportunity for all its members. However, due to the high demand the Club closed down its access to any new potential Upgrade to see actual info 2021, Luke Belmar along with the Super Tan Bros, Steve and Evan Tan, relaunched Capital Club and spent 2 years working on the full revamp to bring forth one of the top entrepreneurial ecosystems in the world.

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Description

We are currently seeking for a passionate and dedicated Document Controller to manage, maintain and organize document and all Software as a service (SAAS) or Platforms.


Role

• Manage and maintain the company's electronic and physical documents and records.

• Implement and enforce document control processes and procedures.

• Liaise with various departments to ensure proper document distribution and storage.

• Manage, Maintain and Purchase the Company SAAS.

• Implement and enforce SAAS Management processes and procedures.

• Assist all employees on Troubleshooting, Recovery and Maintaining of Accounts.

• Train and assist teaUpgrade to see actual infombers in the use of document control systems.

• Communicate with operations all required and missing documents and procedures.

• Follow through with SOPs/Workflows working together with operations to ensure compliance.

• Ensure Security of Company Domains, Access to different SAAS/ Platforms, and all Back ups the company needs.


Requirements

• Experience in Document Control (Preferably in Construction Setting) with ISO certified Company.

• Background in SAAS Management / IT.

• Proficiency in Microsoft Office Products and the ability to learn new technology platforms.


Responsibilities

• Develop and implement document control and SAAS policies and procedures to ensure the accurate and efficient organisation, storage, maintenance, accountability and retrieval

• Maintain a comprehensive and up-to-date document library, including version control and document metadata

• Maintain a comprehensive and up-to-date SAAS Registry, including list of users, Package, monthly cost and ownership.

• Facilitate the distribution of documents to relevant stakeholders, ensuring they have access to the latest versions

• Conduct regular audits of document control and SAAS systems and processes to identify areas for improvement

• Collaborate with various departments to understand their document requirements and provide appropriate support

• Ensure compliance with applicable regulatory requirements related to document management

• Maintain integrity with all electronic and physical documents and records using documented control systems

• Work closely with operations in developing SOPs/Workflows required by various departments as identified

• Work closely with operations in implementation of documented processes and workflow and ensure compliance

• Perform routine audit of SOP/Workflow compliance and provide initial analysis of the results as required by operations

• Communicate to operations identified performance gaps resulted by non-compliance with documented SOPs/Workflows


Results

• Improved efficiency and accuracy in the organization and retrieval of essential documents, reducing time spent searching for information

• Enhanced compliance with regulatory requirements and reduced risk of legal issues related to document management

• Streamlined collaboration and communication between departments through effective document distribution and accessibility

• Continuous improvement of document control processes and systems, ensuring they remain up to date and effective

• Improved compliance with documented workflows and identify challenges/opportunities that would require revisions

• Integrity with reporting key results via trackers, logs, project management tools and the like

• Required Key results are met as designed by documented SOPs/Workflows for each department


Working conditions

• Willing to work flexible hours

• Mac Computer / Microsoft Computer with at least 16 GB Ram and i3 Core processor