Virtual Assistant / Document Controller

Overview

Looking for part-time work (4 hours/day)

at $6.00/hour ($528.00/month)

Bachelors degree

Last Active

November 25th, 2024 (today)

Member Since

September 16th, 2019

Profile Description

Create Shipping instruction as per the details received from shipper/exporter and submit it thru the format of liner (MS Word, MS Excel, thru their website)• Send the BL draft to shipper/exporter once received from line.• Sending ISF details to client/agents for all US shipments• Costing, Billing and preparation of Invoice for each shipment.• Pre-alert to be send to Agents at destination with complete documents.• Preparing necessary documents for BL collection and delivery.• Coordinating issues/inquiries to operation team if there is any.• Checking all documents provided by the client (Commercial Invoice and Packing list)• Handling allocated & new customers according to their export requirements.• Generate bookings from existing customers & following up on enquiries.• Arranging to process export documents for shipments as requested by customers.• Informing customers on their quires with regards to their shipments.• Coordinating with agents on requirements & updating customer on shipment status.• Coordinating with shipping lines in getting latest schedule as per export requirements.• Follow up with respective agents regarding DBF and other documents from port of loading.• Sending arrival notice.• Providing NOC for customer from Dubai Trade.• Updating schedule on Dubai trade.• Updating customers with regards to the status of their shipments.• Liaising with DP World and Arranging Gate pass and NOC for Agents/Technicians/supplies for vessel.• Generate rotation Upgrade to see actual infoom Dubai Trade.•• Updating vessel schedules to sales desk and ondedicated software.• Arranging space directly with vessel operations.• Providing the TDR & export documents to thedestination agents in time for manifestation.• Coordinating with Sales regarding shipments• Preparing Bills of Lading.• Export cost finalization for accounting purpose• Reviews and responds to operationalqueries through telex, email, telephone, etc.• Accepts cargo reservation, cargo bookingadvice and relay to operations personnel asagreed with the airline client.• Monitor irregularities and files all cases thatare resolved.• Conduct follow-ups for all pendingirregularities.• Filing pertinent documents such as flightfiles, reports, statistics, etc.• Pick-up documents from the aircraft forevery flight arrival.• Checking and sorting of documents.• Makes the inbound handling report.• Handling AWB irregularities such asMSAW/FDAW and coordinates with theairline.• Filing and submission of AWB/documents toDMD.• Prepares the ledger per airline for release.• Cargo correction advice/AWB amendment.• Release of AWB to consignee/brokers• Handles client complaints.• Assists in the sorting of documents.• Assists in the inbound handling report.• Inventory of pending AWB.• Notification of consignee.• Filing of released AWB