Accounts Payable Vendor Reconciliation and Payment Specialis

As an Accounts Payable Vendor Reconciliation specialist at Ingram Micro Philippines catering north America region, one of my core responsibilities was reconciling vendor statements of accounts to ensure accuracy and timeliness of payments. This process involved several key steps: Receiving Vendor Statements: I regularly received statements from multiple vendors, which listed all transactions such as invoices, credits, and payments made during the billing period. Cross-Checking with Internal Records: I compared the vendor statement with our internal accounts payable ledger to identify any discrepancies. This involved matching each invoice on the vendor statement to the corresponding entries in our system, ensuring correct dates, amounts, and payment statuses. Identifying Discrepancies: Occasionally, there would be discrepancies such as missing invoices, duplicate charges, or unrecorded payments. I meticulously reviewed both the vendor statement and our internal records to pinpoint the issues. Resolving Discrepancies: Once discrepancies were identified, I communicated with the vendor and relevant internal departments (e.g., purchasing or receiving) to gather missing documents or correct errors. This might include requesting copies of invoices, proof of delivery, or clarifying any payment terms. Processing Adjustments: After resolving discrepancies, I updated our internal records with the necessary adjustments. If any payments were overdue or missing, I prioritized processing them to avoid late fees or strained vendor relationships. Final Reconciliation and Reporting: Once all issues were resolved, I finalized the reconciliation by ensuring the vendor’s account balance in our system matched their statement. I then documented the process and prepared a report for management, outlining any significant findings or adjustments made. Continuous Monitoring: In addition to reconciling monthly or periodic statements, I also monitored vendor accounts regularly to proactively resolve issues before they escalated, ensuring smooth relationships and preventing payment delays.

I bring over 10 years of solid experience in accounting, particularly in areas such as accounts payable, accounts receivable, and reconciliation. I’m proficient in using Microsoft Office programs like Word and Excel, and I have extensive experience working with accounting software such as JD Edwards, Oracle, QuickBooks, Impulse, and CFAS, which I've used for more than a decade. I’ve had the privilege of working in both BPO and shared service environments, specifically handling end-to-end Accounts Payable tasks. This includes everything from posting invoices (using 2- or 3-way matching), managing payments, and reconciling vendor statements. My role has often required me to collaborate with various departments such as warehouse personnel, supply chain coordinators, buyers, vendors, and marketing teams. For nearly 9 years, I worked at Ingram Micro, a global technology distributor, where I specialized in Accounts Payable vendor reconciliation and AP payment processing, handling the North America region. In this fast-paced environment, I was responsible for managing large volumes of transactions and interacting with many stakeholders. Additionally, I took on ad hoc responsibilities, including mentoring new hires and conducting quality audits, which further strengthened my leadership and quality assurance skills. I'm confident that my blend of technical skills, interpersonal abilities, and extensive experience in accounting makes me well-suited for the role I’m applying for, and I’m eager to bring these strengths to your organization.