ADMINISTRATIVE ASSISTANT and ADMIN STAFF SUPERVISOR

Overview

Looking for full-time work (8 hours/day)

at $7.00/hour ($1,232.00/month)

High school diploma

Last Active

March 11th, 2025 (yesterday)

Member Since

August 9th, 2024

Profile Description

My admin and HR assistant role in a small business corporation is multifaceted, combining administrative support with human resources responsibilities. I am also responsible for maintaining accurate financial records and transactions, monitoring sales and expenses, managing payroll, processing bills, and preparing invoices. I play a crucial role in maintaining operational efficiency, and compliance, and fostering a positive work environment. As a proactive admin and HR assistant, I pride myself on my ability to anticipate the needs of my team and take initiative in managing tasks efficiently. I am highly organized and detail-oriented. I am consistently reliable in my responsibilities and ensure that tasks are completed accurately and on time. I love exploring and learning new things. I can easily adapt to change and multi-task well. I can work independently with minimal supervision. I am eager to continue to bring my experience and skills where I can contribute to the success of the team and the organization.

SKILLS:

- Organizational Skills
- Time management
- Effective Communication
- Multitasking Ability
- Attention to detail
- Adaptability
- Discretion and Confidentiality
- Problem-solving skills
- Interpersonal Skills
- Bookkeeper 
- Supervisory Skills
- Resourcefulness
- Document Management
- Email Management
- File Management
- Team Collaboration
- Budget Monitoring
- Data Entry
- Fast learner
- Be able to work independently with minimal supervision
- MS Office proficiency

RESPONSIBILITIES:

- Handle incoming and outgoing calls, emails, and other communication with high professionalism.
- Write and distribute emails, memos, letters, and other correspondence. 
- Organize and schedule appointments and meetings.
- Develop and maintain a filing system, both electronic and paper-based to ensure easy access to information.
- Record all financial transactions, including income, sales, expenses, and purchases.
- Manage payroll-related tasks.
- Prepare financial statements such as balance sheets, income statements, and cash flow statements.
- Assist with job postings, resume screening, interviews, and onboarding new employees.
- Maintain confidentially of all sensitive information and handle it with discretion.
- Address any administrative and human resources issues that arise promptly and efficiently.
- Serve as a point of contact for resolving administrative issues and inquiries.
- Organize, prioritize, and execute tasks efficiently under pressure.
- Provide administrative support for team initiatives by coordinating schedules and managing communications.
- Interact effectively with various office suppliers, service providers, building and condo staff, and the entire team.
- Conduct data entry tasks to keep information current.
- Assist with budget preparation and vouchers for payable preparation.
- Order office supplies and maintain inventory levels.
- Track daily expenses and prepare daily, weekly, and monthly reports.
- Contribute to team efforts by accomplishing related results.
- Manage corporate driver’s daily transportation schedule.
- Preparing move-in and out gatepass. Coordinate with the building and condo's Property Management.
- Coordinate office procedures, repair to office equipment, and staff appointments.
- Company vehicle registration and insurance.
- Providing general administrative support.
- Helping to resolve employee issues and disputes.