General Virtual Assistant| Bookkeeper

Detail-oriented Data Entry Specialist with 5 years of experience managing and inputting sensitive personal and financial data. Proficient in various data entry systems and software, with a strong focus on accuracy, efficiency, and confidentiality. Software Proficiency: Experienced with data entry software (e.g., Microsoft Excel, Google Sheets, CRM systems) and database management systems. Familiar with data entry tools and automated systems to streamline processes. Attention to Detail: Exceptional attention to detail in verifying, validating, and correcting data entries. Consistently produce error-free data by following meticulous review and quality assurance procedures. Process Optimization: Proven track record of identifying and implementing process improvements to enhance data entry efficiency. Experience in developing best practices and reducing data entry errors. Customer Service: Strong customer service skills with experience in handling client queries and providing accurate information related to data entries, including insurance and government remittances. Data Analysis: Ability to analyze and interpret data trends and patterns to support decision-making and reporting. Skilled in generating accurate and insightful reports based on data inputs. Time Management: Efficient in managing time and prioritizing tasks to meet tight deadlines and handle multiple data entry projects simultaneously.

Proficiency: Knowledgeable in using Xero accounting software for managing financial transactions, performing reconciliations, and generating reports. Capable of leveraging Xero’s features for efficient bookkeeping. Experience: Includes setting up accounts, managing transactions, and utilizing reporting tools. Familiar with various functionalities to streamline bookkeeping processes.

Accounting Software Proficiency: Experienced with accounting software such as QuickBooks, Xero, or similar platforms. Comfortable with financial software tools for recording and reporting. Attention to Detail: High level of accuracy in handling financial data, maintaining detailed records, and performing reconciliations. Financial Analysis: Ability to analyze financial data and generate reports that assist in strategic decision-making. Organizational Skills: Strong organizational abilities, including managing multiple tasks, maintaining comprehensive records, and meeting deadlines. Communication Skills: Effective in communicating financial information to colleagues, vendors, and clients. Strong interpersonal skills for resolving issues and providing support. Problem-Solving: Skilled in identifying discrepancies and resolving financial issues. Proactive in finding solutions and improving bookkeeping processes.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., Trello) Strong organizational and multitasking abilities with a keen attention to detail. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and maintain confidentiality.

Accounts Reconciliation: Skilled in performing detailed accounts reconciliation, including bank statements, ledger accounts, and financial statements. Expertise in identifying and correcting discrepancies. Attention to Detail: High level of accuracy in reviewing and verifying financial records. Strong attention to detail to ensure that reconciliations are thorough and error-free. Problem-Solving: Effective in diagnosing and resolving reconciliation issues. Able to analyze discrepancies and implement corrective measures. Financial Reporting: Proficient in preparing reconciliation reports and summaries. Capable of presenting findings in a clear and concise manner to management.

Payroll Processing: Proficient in calculating and processing employee wages, deductions, and benefits. Experienced in managing payroll cycles and ensuring timely payment. Attention to Detail: Strong attention to detail in verifying payroll data, identifying discrepancies, and ensuring accurate payroll calculations. Tax and Compliance Knowledge: Knowledgeable about payroll tax regulations and compliance requirements. Experienced in preparing and filing payroll tax documentation. Payroll Software Expertise: Skilled in using payroll software and systems to manage payroll processes, generate reports, and maintain accurate records. Communication: Effective in addressing and resolving employee payroll issues. Clear communicator with the ability to provide accurate information and support to employees.

QuickBooks Proficiency: Experienced in using QuickBooks for managing financial transactions, payroll processing, and generating financial reports. Proficient in navigating QuickBooks software and utilizing its features effectively. Transaction Management: Competent in entering and categorizing financial transactions in QuickBooks, ensuring accuracy and completeness.

Google Sheets Proficiency: Skilled in using Google Sheets for data entry, analysis, and reporting. Familiar with advanced functions, formulas, and features to manage and manipulate data effectively. Data Analysis: Conducted data analysis using Google Sheets functions and formulas (e.g., VLOOKUP, pivot tables, conditional formatting) to summarize and interpret financial information for decision-making. Collaboration: Collaborated with team members and stakeholders by sharing Google Sheets documents. Utilized commenting and version history features to facilitate communication and track changes. Automated Calculations: Implemented automated calculations and data validation rules in Google Sheets to streamline financial processes and reduce manual errors.

Email Organization: Proficient in organizing and categorizing emails to improve efficiency and accessibility. Experienced in using folders, labels, and filters to manage high volumes of email. Effective Communication: Strong written communication skills with the ability to draft clear, professional emails. Experienced in handling correspondence with clients, vendors, and internal stakeholders. Prioritization and Time Management: Skilled in prioritizing emails and managing response times to ensure timely handling of important issues and deadlines. Security Awareness: Knowledgeable about email security best practices, including recognizing phishing attempts and managing spam. Task Tracking: Ability to create and manage tasks and follow-ups from email communications, using tools and features to enhance productivity and organization.

Proficient in Canva for creating visual content, including presentations, social media graphics, and marketing materials. Strong design sense with a focus on aligning visuals with brand guidelines and objectives. Ability to translate complex information into clear, visually engaging formats.