Accounting Specialist/ Bookkeeper

1. Cash Application (Sage Intacct) • Accurately apply cash receipts to customer accounts in Sage Intacct. • Match payments with corresponding invoices to ensure proper allocation. • Research and resolve unapplied, misapplied, and duplicate payments. • Address reference errors when payments do not match existing customer records. • Maintain accurate records of daily cash receipts and allocations. • Generate and review cash application reports to ensure completeness and accuracy. 2. Invoice Processing (Transportation Management System - TMS) • Process and validate invoices using the client’s Transportation Management System (TMS) for timely and accurate billing. • Ensure all invoices align with contractual agreements and customer requirements. • Verify freight charges, discounts, and adjustments before finalizing invoices. • Coordinate with internal teams to correct discrepancies before submission. 3. Collections Management • Monitor and manage accounts receivable collections, ensuring timely follow-up on overdue payments. • Send remittance requests to customers to facilitate on-time payments. • Maintain records of all collection activities and escalate unresolved issues to management. 4. Accounts Receivable Reconciliation • Reconcile receivable balances with the general ledger to ensure financial accuracy. • Identify and correct discrepancies between customer accounts and financial records. • Work closely with the accounting team to ensure all payments are properly recorded and categorized. 5. Payment Follow-Up • Send email reminders to customers regarding outstanding payments and remittances. • Provide detailed account statements and payment history upon request. • Follow up on promised payments and update records accordingly. 6. Payment Processing (Braintree, TriumphPay, Bill.com & JP Morgan) • Manage transactions and payment processing through Braintree and TriumphPay for secure and efficient collections. • Utilize Bill.com exclusively for accounts receivable functions. • Verify deposits through JP Morgan, ensuring payments are received and correctly recorded. • Generate month-to-date (MTD) reports for cross-referencing deposits and reconciliations. 7. Auditing Misapplied Invoices & Resolving Invoice Discrepancies • Identify and correct misapplied invoices by reviewing payment records and customer account details. • Investigate and resolve invoice discrepancies such as duplicate billing, incorrect charges, and missing documentation. • Communicate with internal teams and clients to rectify errors promptly. 8. Handling Duplicate Payments & Reference Errors • Identify and resolve duplicate payments by analyzing transaction history and customer accounts. • Address missing or incorrect payment references that prevent transactions from being linked to the correct customer. • Work closely with clients to ensure proper remittance details are provided for accurate payment allocation. 9. Handling Short Payments & Overpayments • Review short payments and overpayments to determine the cause and appropriate resolution. • Issue credit memos, refund requests, or adjustments as necessary. • Maintain documentation for all adjustments and communicate resolutions with clients.

I am proficient in MS Excel. Pivot tables , XLook up and Vlook up funnctions. I also know different formulas, analytics and statistics and other audit tools using MS Excel.

I work as a system admin which handles accounting system the QuickBooks and ActiveOne. I was basically handling data entry task of the transactions, adding new customer name, vendor name, new items and products. I also handle in creating invoices, purchase order, sales order and any other documents needed by the customers.

I was a bookkeeper of a dog training company. Including my job responsibilities are processing payments of customers, tracking payments, data entry of transactions and mainly on sending invoice to the customers

I am an audit associate in my previous work which handles on auditing sales , payroll and employee benefits. I also audit different reports such as for Journal Entries, Trial Balance and Chart of Accounts by cleansing files, transforming into recommended format for reporting.