Admin Asst/Accts Receivable & Claims Management/Procurement

Accountable for checking of Philhealth collections and reversal of payments of hospital bill and professional fees and preparing of monthly report of collections. Duties and Responsibilities •Handling day to day operation for the Accounts Receivable function specifically Philhealth and Corporate accounts For Philhealth: Prepare monthly collection report Prepare monthly Philhealth claims transmitted report Monitoring of aging and unpaid Philhealth claims Posting of transmitted claims on Bizbox both Hospital Bill & Professional Fee Reversal of payment in Cash Receipts thru Bizbox Hospital System For Corporate Accounts: Prepare monthly collection report Monitoring of aging and unpaid claims Locate and contact clients to remind them of their outstanding balances Advise customers on their various payment options and inform customers of further actions that may be taken to collect overdue debts. Maintain customer’s files Safekeeping financial documents and safeguard financial information of the customers

Duties and Responsibilities as Financial Administrative Assistant (Work from home setup) •Filing, processing and disbursement documents (online processing) •Receives all incoming documents such as; memos, payment vouchers, liquidations and all other project documents •Validates the accuracy and completeness of supporting documents for all received requests for payments cash advances and liquidations. •Prepare and sign payment vouchers for approval by the authorized approving officer •Monitors and ensures that employees’ cash advances are liquidated on time and in accordance with the company policy •Facilitates the bank transaction needs of the project •Facilitates the release of checks and payments to suppliers, service providers, and staff •Ensures that requisition slips are properly filled up and approved •Gathers canvass/quotations and prepares a summary of quotations/canvass for officers’ approval •Ensure that received purchased items are properly delivered and endorsed to the end-users •Timely filing of paid payment vouchers, journal vouchers with supporting documents and all other project documents •Arrange vehicle services of staff and events Duties and Responsibilities as Administrative Assistant •Process and submit Basic Paper for appointment of faculty, REPS, administrative, contract for renewal, sabbatical and study leave and other related documents •Acts as Property Custodian and disbursing officer of the department. •Prepares and submit procurement documents such as Project Procurement and Management Plan (PPMP), Request for Quotation (RFQ), Purchase Requests (PR), Purchase Orders (PO), Disbursement Vouchers (DV), Inventory Custodial Slip (ICS) •Receives and records incoming and outgoing business papers and refer to staff and offices concerned (including online communications). •Checks and verifies documents in UIS, OHMS, SAIS/AMIS, OSA and Doctrax (through onlineor phone call) •Encodes Correspondences, memoranda, syllabus, examinations and other similar matters •In-charge of administrative matters and students’ evaluation of the department •Maintains office records and files •Performs other duties that were assigned from time to time (attend to the needs re: repair of office equipment and purchases of office and maintenance supplies and snacks, assists faculty members during registration period, supervise student assistants in their daily tasks)

Prepares and submit procurement documents such as Project Procurement and Management Plan (PPMP), Request for Quotation (RFQ), Purchase Requests (PR), Purchase Orders (PO), Disbursement Vouchers (DV), Inventory Custodial Slip (ICS)

Duties and Responsibilities •Provide assistance to my sub subordinates under my Section as Billing Head. •Billing and Monitoring • Prepare claims for submission to all hospital affiliated HMO & Insurance Companies. •Review claims to ensure accuracy of charges before posting •Prepare billing for various charges that has been posted •Prepare Statement of Account and transmit to health insurance companies •Prepare reports of billing every end of the month •Monitoring of unbilled charges

Job Description •Primarily responsible for the internal audit of the Quality Management System. Assess conformity of the process to ISO 9001:2015 and established policies and procedures. Assess the effectiveness of established process and identify areas for improvement. •List of Accomplishments and Contributions (if any) •Carrying out internal audits of assigned department’s conformance to ISO 9001-2015 and established policies and procedures •Monitoring the audit plan to ensure it remains effective and up to date •Acting as an objective source of independent advice to ensure effectiveness of established systems •Producing and submitting a full audit report on each audit undertaken •Producing audit summary reports for each audit undertaken •Ensuring any non-conformities are listed on the appropriate non-conformities log and corrective actions are assigned to the appropriate party •Ensuring all follow-up actions are listed on the appropriate Action Plan •Conduct follow up audits / check to monitor non-conformities and ensure other actions are completed •Engaging with continuous knowledge development regarding each certification’s requirements, recommended best practices, tools, techniques and performance standards •Recommending appropriate changes as to the audit results