Exec Assistant to VPs l Data Entry Specialist l HIRE ME!

As an Administrative Staff I perform a wide range of tasks to support the smooth operation of an office or organization. The common task and responsibilities I had are as follows: Scheduling and Calendar Management: Managing the daily schedule, setting up meetings, and coordinating appointments for executives or team members. Email Correspondence: Managing and responding to emails, including prioritizing and sorting incoming messages. Data Entry and Record Keeping: Maintaining databases, entering data, and keeping records organized and up to date. Document Preparation: Creating, formatting, and proofreading documents, reports, and presentations using word processing and spreadsheet software. Filing and Document Management: Organizing and maintaining physical and digital filing systems for easy retrieval of documents. Office Supplies Management: Ordering and restocking office supplies and maintaining an inventory of office materials. Meeting Coordination: Arranging and coordinating meetings, including reserving meeting rooms, sending invitations, and preparing materials. Expense Management: Tracking and reconciling expense reports and ensuring they comply with company policies. Customer and Client Interaction: Interacting with customers or clients, handling inquiries, and providing information or assistance. Reception Duties: Greeting visitors, signing them in, and directing them to the appropriate personnel or department. Mail and Package Handling: Sorting and distributing incoming mail, as well as preparing outgoing mail and packages. Event Planning: Assisting in the planning and execution of company events, such as meetings, conferences, or social gatherings. Maintaining Office Equipment: Ensuring office equipment like printers, copiers, and fax machines are in working order or arranging for repairs. Project Support: Assisting with various projects by coordinating tasks, tracking progress, and providing administrative support. Correspondence: Drafting and sending internal and external communications, including letters, memos, and emails. Assisting with HR Tasks: Handling administrative aspects of human resources, such as job postings, scheduling interviews, and maintaining personnel records. Timekeeping: Monitoring employee attendance and managing timekeeping systems. Maintaining Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality. The ability to multitask, stay organized, and adapt to changing priorities is essential as an administrative assistant.

Reviewing customer invoices and ensuring they are accurate and complete. Investigating and resolving payment discrepancies. Contacting customers to request payment of outstanding invoices.