Rockstar Administrative Assistant|Data Management |Research

Overview

Looking for part-time work (4 hours/day)

at $4.00/hour ($352.00/month)

Bachelor's Degree

Last Active

November 16th, 2024 (7 days ago)

Member Since

March 29th, 2022

Profile Description

Executive Assistant to the Managing Director 
October 2022 - Present 

-Manage CEO communications, including calls, emails, and calendar organization for efficient workflow. 
-Handle day-to-day administrative tasks to support organizational operations and keep projects on track. 
-Prepare and organize employee development training materials to enhance workforce efficiency. 
-Process payroll by verifying employee data and timesheets for accurate compensation. 
-Maintain confidentiality of sensitive business information and internal matters. 
-Perform various administrative duties, including complex report preparation, meeting coordination, document management, and travel arrangements. 
-Serve as the main point of contact for internal matters related to the CEO, ensuring effective communication across departments. 
-Organize and maintain digital and physical filing systems for streamlined access to information. 
-Manage scheduling and logistics for meetings, ensuring all necessary resources are available. 
-Collaborate on special projects that require administrative oversight and organization to support company goals. 

Construction Project Manager
June 2023 - Present 
-Managed residential and commercial construction projects, including carports, pools, and a seafood business. 
-Coordinated project schedules, timelines, and resources to ensure projects stayed on track. 
-Prepared project documentation and maintained detailed records of progress for reporting purposes. 
-Assisted in project planning and supported teams with administrative tasks such as budgeting and invoicing. 
-Handled communication with vendors and internal departments, ensuring all necessary materials were procured and documented. 
-Secured a Development Application approval for a residential pool and obtained an Occupation Certificate for a previously abandoned project by liaising with private certifiers. 

Software Tester for Mobile & Web Applications 
January 2023 - May 2023 
-Performed end-to-end testing of mobile and web applications to identify bugs, defects, and usability issues, ensuring optimal functionality and user experience across platforms. 
-Collaborated closely with developers and cross-functional teams to ensure bug fixes, feature enhancements, and system updates met release standards and client requirements. 
-Reviewed and evaluated app features, UI/UX design, and performance to align with business goals before product launches, ensuring high-quality user interaction. 
-Managed comprehensive documentation, including test results, bug reports, and user feedback, to streamline communication and testing processes. 
-Executed regression tests to confirm that resolved bugs and new features did not introduce additional issues, maintaining system stability. 
-Conducted final testing and verification processes to ensure readiness for production and successful product deployment. 
-Worked with a developer to design and implement a system for order creation and payment processing, optimizing business operations and improving workflow efficiency. 

Sales Executive 
April 2022 - January 2023 
-Proactively generated leads and converted opportunities through phone outreach, building relationships with prospects. 
-Maintained detailed activity logs in the CRM system for efficient tracking, follow-up, and reporting. 
-Managed social media accounts (Facebook and Instagram), increasing brand visibility and client engagement. 
-Planned and executed online and offline marketing events, seminars, and content to attract potential students. 
-Assisted applicants through the application and enrollment process, ensuring a seamless transition from inquiry to admission. 
-Provided personalized counseling to both local and international clients, identifying educational needs, target courses, and budgets.
-Represented the company at seminars, expos, and roadshows, engaging with potential students and building partnerships. 

Customer Advisor 
Sept 2019 - April 2022
-Consistently achieved individual and store sales targets over 2 years by providing exceptional customer service. 
-Delivered personalized product recommendations by understanding customers’ health conditions and
needs. 
-Monitored merchandising, product placement, shelf tags, and expiration dates for optimal presentation. 
-Supervised store deliveries and ensured accurate inventory management of high-demand items. 
-Organized product displays and updated end caps to highlight key promotions and best sellers. 
-Handled daily reconciliation, including Z reports, vouchers, and bank statement submissions to accounting. 
-Managed cashiering tasks and customer order calls, ensuring smooth transactions. 
-Initiated and managed stock orders, ensuring the store was well-supplied. 
-Tracked and encoded weekly cashier error logs for accountability

AREAS OF EXPERTISE: 
Detail-oriented, Excellent judgment, Tech savvy, Digital Filing and Organization Email management, General Resourcefulness, Strategic Planning, Appointment Setting, Data Entry, Strategic Planning, MS Office and Google Workspace, Scheduling, Booking Appointments, Travel Itineraries, Email management, Data Entry, MS Office and Google Workspace Document, Management Calendar & Schedule Management Vendor Coordination, Photo Editing, Detail-oriented, Fluent in verbal and written English, Self-management, Ability to work under pressure, Bitrix, Trello, Canva, Clustdoc, Slack, Hootsuite, JIRA, Notion, Monday