EXPERIENCED EXECUTIVE ASSISTANT

PART TIME POSITION - PHP 35,000

We are seeking a PROACTIVE AND HIGHLY ORGANIZED Executive Virtual Assistant to provide comprehensive support to our executive team.

The ideal candidate will be a multitasker with exceptional communication skills and a keen attention to detail. This role encompasses various administrative duties including email management, order management, travel coordination, basic bookkeeping, and rental property management.

This role is less assistant and more like a life manager! You will be working hand in hand with the CEO helping to streamline both business and personal tasks. We need someone who can think on their feet and LOVES attention to detail.

PLEASE READ THE POST THOROUGHLY, APPLICANTS WHO WON'T FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.

Copy and paste this link in your browser, without parenthesis and directly submit your applications here ---> (h)ttps://rb.gy/pm(2)st4

Key Qualifications:
* Proven experience as an executive assistant or virtual assistant.
* Excellent organizational and time management skills.
* Strong proficiency in email management and communication.
* Familiarity with Amazon ordering processes.
* Ability to coordinate travel arrangements efficiently.
* Basic knowledge of bookkeeping principles and accounting software (e.g., QuickBooks). You will need to interface with the CEO’s current book keeper on occasion.
* Prior experience in rental property management is a plus.
* High level of discretion and confidentiality.
* Strong problem-solving skills and attention to detail.
* Dedicated, efficient, and has a proactive approach to problem-solving.

Job Responsibilities (in order of importance):

MARKETING SUPPORT:

? Organize and prioritize incoming emails.
? Draft and respond to emails on behalf of executives.
? Flag urgent messages and ensure timely follow-up.
? Maintain an organized email inbox and archive important correspondence.

Order Management:
? Place orders for office supplies, equipment, and other necessities on Amazon.
? Track orders and ensure timely delivery.
? Handle returns and exchanges as needed.

Rental Property Management:
? Oversee the management of one short-term rental (STR) property and one long-term rental property.
? Handle guest inquiries, bookings, and check-ins for the STR property.
? Manage rental agreements, lease renewals, and tenant communications for the long-term rental property.
? Coordinate maintenance and repairs for both properties as needed.

Basic Bookkeeping:
? Maintain accurate records of financial transactions using accounting software.
? Process invoices, payments, and reimbursements.
? Assist in preparing financial reports and budgets.

Travel Management:
? Coordinate travel arrangements including flights, accommodations, and transportation for executives.
? Prepare detailed itineraries and ensure all travel plans align with executive schedules.
? Manage travel expenses and reconcile receipts.

General Administrative Tasks:
? Undertake miscellaneous tasks and projects as they arise.
? Act as a fast learner, adapting to new tools and processes efficiently.
? Maintain organization and efficiency in all tasks and communications.

Copy and paste this link in your browser, without parenthesis and directly submit your applications here ---> (h)ttps://rb.gy/pm(2)st4

Salary: $8 / hour
Schedule: 20 hrs a week
Timezone: Pacific Standard Timezone

Is this job not quite a fit for you but you know someone who would be perfect? If you refer them and they reference your email during the application, we will pay you 20 USD if they get hired!