Operation Support – Fresh Grads & Early Careers Welcome! (Cebu-Based, Remote)

General Instruction:
Please read the job description before filling up this form.


About Us:
Louwe Web Design Services is a custom web development agency based in the Cebu, Philippines, dedicated to building high-quality, results-driven websites. We specialize in membership sites, eCommerce platforms, landing pages, sales generation websites, and listing-based websites, providing tailored solutions to help businesses grow and succeed online. Our expertise lies in combining strategic design, seamless functionality, and marketing-driven development to create powerful digital experiences.

At Louwe Web Design Services, we foster a collaborative and growth-oriented work environment where innovation and efficiency thrive. We value teamwork, continuous learning, and excellence in every project we undertake. If you're looking for a rewarding career in operations and administrative support, we invite you to join our team and be part of a company that drives digital success.


Work Schedule:
Monday to Friday, 8:00 AM - 5:00 PM PHT
Work-From-Home


Department:
Operations & Administration

Job Description:
Louwe Web Design Services is looking for a highly organized and proactive Operation Support Specialist to assist in managing business operations, administration, and sales-related tasks. Your role will be crucial in ensuring smooth workflow by supporting project coordination, managing client communications, and optimizing internal processes.

This role is perfect for someone who is detail-oriented, adaptable, and eager to contribute to a growing company. If you have strong organizational skills and enjoy working in a fast-paced environment, we’d love to have you on board!


Tools & Technologies:
Productivity & Communication: Google Workspace, Slack, Trello, ClickUp
Administrative & Finance: QuickBooks, Notion, Microsoft Office
Sales & Marketing: Qwilr, CRM tools, Social Media Management platforms


Responsibilities:
Operations:
Handle client and teaUpgrade to see actual infomber onboarding and maintain updated records.
Manage and document client databases and internal operations.
Support the Project Coordinator with SOPs and process documentation.
Prepare and send billing reports, invoices, and timesheets to clients.
Track and record company expenses, revenue, payroll, and invoicing.
Process and submit department timesheets for payroll.
Maintain documentation of software access and passwords.

Sales & Marketing:
Assist in lead generation and research to support marketing efforts.
Schedule and coordinate appointments with prospects and partners.
Track and report on sales activities, including leads, opportunities, and deals.
Manage social media accounts and engagement.
Assist in preparing business proposals and presentations.

Administrative Duties:
Provide customer support by responding to client inquiries promptly.
Manage email communications, ensuring important messages are prioritized.
Sort, prioritize, and distribute emails and mail as needed.
Conduct research on business and marketing trends as directed by management.
Participate in teaUpgrade to see actual infoetings and document minutes.
Manage the Owner’s calendar and schedule meetings.
Handle other executive support tasks as assigned.


Qualifications:
Bachelor’s degree or relevant diploma in Business Administration, Management, or a related field.
Previous experience in operations, administrative support, or an executive assistant role is a plus.
Strong organizational and time management skills with the ability to multitask effectively.
Excellent communication skills for client interactions and internal coordination.
Proactive and detail-oriented mindset to help improve processes.
Familiarity with project management tools like ClickUp, Trello, or CRM platforms is preferred.
Basic knowledge of financial tasks such as invoicing and expense tracking is a plus.
Fresh graduates with relevant coursework or internships are encouraged to apply.


Important Notes:
This is a full-time, work-from-home position.
You must have a stable internet connection and a proper work setup.
Only shortlisted candidates will be contacted.


How to Apply:
Reply to this post with the following details in your message:
Your full name
Your email address
A link to your portfolio or projects (if you have one—it’s okay if you don’t)
What kind of work you’re looking for (full-time, part-time, internship, or freelance)
Your preferred work setup (work from home, on-site, or hybrid)
How much you’d expect to earn each month in Philippine Pesos (PHP)—please share what you think is fair, and we’ll talk about it
When you can start (give a date)
Attach your resume or CV (if the platform allows files, or you can share a link to a file-sharing service like Google Drive)