Hiring a Rockstar Transactions Coordinator for the Hart Team

Elevate Your Career with The Hart Team!

Are you ready to launch your career to new heights in an inspiring, forward-thinking environment? At The Hart Team, we’re not just looking to fill a role; we’re inviting a Transaction Coordinator to become a core part of our success story! If you’re ambitious, strategic, and eager to make a real impact in the world of real estate, this is your moment. In this role, you’ll work directly with our executive team, sparking innovation and helping shape our vision. Here, your creativity is celebrated, your growth is prioritized, and every contribution you make is valued. Ready to make waves in real estate? Let’s connect!

Join Our Team and Make an Impact!

We handle and close more than 100 transactions each year, keeping up a fast-paced momentum that fuels our team’s drive and success!

We're a proudly part of eXp Realty, the top cloud-based real estate brokerage known for innovation, excellence, and expansive market reach. Led by Wayne Hartard, an ICON agent ranking in the top 3% out of over 90,000 agents at eXp Realty, we bring unparalleled expertise and dedication to every client and transaction.

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Transaction Coordinator Responsibilities
- Oversee a pipeline of 150+ active transaction files, ensuring each file progresses smoothly from start to close.
- Track deadlines, required documentation, and client communications for each transaction, proactively managing any potential delays.
- Responsible for opening all transaction files and creating new listings for properties as they come on the market.
- Build detailed property listings, ensuring accuracy and consistency across all information presented to clients and prospects.
- Generating and updating property listings on the multiple real estate websites
- Create and Manage Escrow Accounts
- Orchestrate Inspections: Schedule and attend inspections, making sure that everything runs seamlessly.
- Oversee Repairs: Monitor timelines and budgets, keeping projects on track.
- Facilitating communication between everyone involved so everyone is aware of the projects progress
- Ensuring that contractors are adhering to compliance standards.
- Check the completion of the necessary documents by their respective deadlines
- Facilitating the closing process of the listing
- Planning the post-close follow-up appointments and check-ins
- Retrieving testimonials and reviews from both buyers and sellers to promote the business overseeing all administrative matters related to a real estate transactions.
- Build Client Relationships: Schedule follow-ups, collect testimonials, and maintain client connections.
- Assist the real estate agents, their clients and all relevant parties complete the paperwork.
- Making sure that all required documents, including assessments, loans, and appraisals, are properly signed.
- Scheduling inspections, repairs and assessments for all necessary codes and ordinances to be met
- Coordinating communications between sellers and buyers to facilitate quick and convenient transactions
- Recording and documenting client information into a customer management system and ensuring the submission of the right documents to the right channels.

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Why You’ll Love Working with Us

- Competitive Hourly Rate – Get paid $$$ directly from a U.S. client!
- Weekly Pay – Your hard work is rewarded every week.
- Paid Training – Advance your skills while earning.
- Bonuses & Incentives – Recognize and reward your achievements.
- Permanent Work from Home – No commute, just balance and flexibility!

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What We’re Looking For?

- Experience: 2-5 years as a Transaction Coordinator, ideally in real estate.
- Education: Bachelor’s in Business or related field preferred.
- High Capacity: Skilled in managing 80+ transactions in a pipeline.
- Exceptional Communication Skills: Fluent in English, written and spoken.
- Self-Starter: Thrive in a fast-paced, target-driven environment.
- Eager to Grow: You welcome feedback and strive for continuous improvement.
- Weekend Availability: Ready to work weekends when needed.

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Your Ideal Setup

- Processor: Core i5 8th Gen / Ryzen 5 or newer
- RAM: 8 GB minimum
- OS: Windows 10 or newer
- Headset: USB with noise-canceling feature
- Webcam: HD quality
- Internet: Wired connection with 15+ Mbps download/upload

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START NOW Your Journey with Us!

1. Initial Interview – Meet with our Recruitment Officer.
2. Final Interview – Impress the Owner with your expertise!
3. Job Offer – Join our team and launch your career!


How to Apply?

Step 1: Fill out the Application Form: Only apply through this link, no DMs!
Fill out this form: forms.gle/Y7UVnyZbY55quNcS7

Step 2: Email Us at applications.thehartteam@gmail.com
Subject Line: "I am a Rockstar Transaction Coordinator! <BLUE>"

In the body of your email:
- Include “Successfully filled out the form!”
- Answer: "In what state is Wayne Hartard a licensed Real Estate Broker Associate?"
- Paste/Include a Single-family home image in the body of the email
- Attach: The eXp Realty logo.

*Applications missing any requirements or sent via DM on OLJ PH will not be considered.*

Take the leap—apply today and start your next big adventure with us.
We can’t wait to meet you!