Executive Assistant

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APPLICATION HERE WILL NOT BE ENTERTAINED.

Company’s Overview:
As a dynamic and competitive organization, we are seeking someone who excels in providing exceptional service and delivering positive results in a timely manner. We are a company where your talents are valued, and your growth is nurtured.
We welcome you to a workplace that not only values your skills but also invests in your overall development and offers a fulfilling and rewarding career experience. Our company's culture and values are rooted in a strong foundation characterized by excellence, innovation, collaboration, integrity, and resilience. Cultivating an environment conducive to collaboration and growth, our company stands as the optimal choice for career advancement.


About the Role: We are seeking an experienced and highly organized Executive Assistant to support Janet Breitenbach, an executive coach, and partner at a virtual executive coaching firm with 40+ coaches. This is a full-time role with the potential to share hours with Janet's husband or another coach in the firm. The ideal candidate will have a proven track record of supporting executives and strong skills in systems, accountability, and organization.

Key Responsibilities:

- Calendar Management: Scheduling and managing both client and internal meetings, accounting for 40% of Janet’s calendar.
- Travel Coordination: Booking flights and other travel arrangements at least twice per month.
- Business Development Support: Managing Janet's Biz Dev pipeline and HubSpot CRM, ensuring smooth operations and follow-ups.
- Task Leadership: Keeping Janet accountable by taking initiative, leading her with reminders, and following up on key tasks.
- Systematizing Communication: Automating and systematizing client follow-up emails and communications.
- Client Onboarding: Assisting with the onboarding of new clients into Janet’s firm.
- Inbox Management: Helping Janet stay organized by managing her inbox and ensuring she spends minimal time on email.
- Additional Tasks (Optional but Preferred):

- Helping with his scheduling needs for about 5 hours a week.
- Bookkeeping: Personal bookkeeping using Monarch software.
- Gift Coordination: Assisting with thoughtful gift giving (Giftology) and sending handwritten notes.
- Qualifications:

- Experience with or willingness to learn HubSpot CRM is required.
- Strong organizational and systems-oriented skills are essential.
- Must be detail-oriented, proactive, and capable of leading Janet with reminders and accountability.
- Ability to manage multiple tasks and prioritize efficiently.
- Comfortable with working virtually and participating in team-building activities within the firm.
- Experience in assisting high-level executives is highly preferred.

Additional Job Requirements:
- College - Educated
- Detail-oriented, highly motivated, and trustworthy
- Fluent English speaker
- Excellent English grammar: written and spoken
- Very reliable high-speed internet and backup data connection
- Very reliable power and backup power
- This is a full-time, long-term position
- Based on the client's request operating hours - Monday through Friday, 40-hour/week

The compensation package includes:
- Competitive compensation: as much as Php600,000 annual earnings.
- Benefits: 13th-month pay, generous leave credits, and paid holidays.
- Growth potential: compensation increases with tenure.
- Opportunities for performance-based raises, incentives, and rewards.
- $4/hr. basic pay rate, $2/hr. training rate, rapid pay acceleration, and bonuses.
- Collaborate working with skilled and accomplished team members.
- Ideal for career advancement.
- Enjoy the benefit of a work-life balance environment.