Part-Time Virtual Assistant

Location: Remote (with a preference for candidates in the UK time zone)

About London Guided Walks Ltd:
As a premier walking tour agency based in the heart of London, we pride ourselves on delivering exceptional guided tours steeped in history and rich cultural experiences. Our dedication to providing engaging, informative, and enjoyable tours is paramount.

Job Overview:
We are seeking a highly organised and dynamic Part-Time Virtual Assistant to act as the administrative core and glue of our organisation. The ideal candidate will be the go-to person for our team of tour guides, ensuring they have the necessary information and equipment. This role demands a proactive approach to managing various administrative tasks, from email campaigns to social media scheduling, and an ability to maintain smooth internal workflows.

Key Responsibilities:

Coordinate and support our team of tour guides, ensuring they are well-prepared and informed.
Create and schedule weekly and monthly email campaigns using Flodesk (content provided).
Develop and manage internal task workflows for optimal efficiency.
Schedule and oversee social media content (copy provided).
Manage our podcast, including inviting and liaising with guest speakers, booking recording slots, collating guest information, and managing podcast episodes on Spotify and our website.
Oversee blog post management, including adding guides' submissions to our website and coordinating reviews.
Manage seasonal web banners and customer reviews on our WordPress website.
Handle our online chat, including improving best practices and updating automated responses.
Update the website and third-party booking platforms with submitted walk dates.
Manage Director's calendar and administrative tasks.
Answer the customer phone line, take bookings (with a commission-based incentive), and manage the Facebook group.
Liaise with the web developer for website maintenance and updates.
Managing Google Drive ensuring all work is properly organised, photos and reviews updated

Required Skills and Qualifications:

Exceptional organisational and time management skills.
Proficiency in Flodesk, WordPress, and social media platforms.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Familiarity with podcast management and basic audio editing is a plus.
Strong problem-solving skills and attention to detail.

Benefits:

Remote working capability.
A supportive and collaborative team environment.
Opportunities for professional growth and development.

About Me:

Here are a few things you should know about me:

I am a qualified tour guide and I run a company providing walking tours and treasure hunts in London, UK
I move very fast & expect the people I work with to be the same way
I am very loyal to my employees & treat them with respect
You can learn more about me here Upgrade to see actual info

About the Position:

Document admin procedures & then follow those procedures if needed
General admin tasks
Writing email newsletters
Edit videos and transcripts using Descript
Adding and updating wordpress website
20 hours per week

Payment
16,000 PHP per month
8,000 PHP is paid fortnightly via Remitly



HOW TO APPLY:

If you are interested in this position and believe you have the qualities listed above to be successful, please complete this Google Form: Upgrade to see actual info

Once you submit your form, I will respond within 72 hours.

Be on the lookout for an email coming from: Upgrade to see actual info - make sure to check your spam folder.

Congratulations you made it to the end! I look forward to learning more about you.

This is an ongoing position. I want to work with you for years, not weeks.



Other Information Needed:

Type of Employment:

Part-Time 20 hrs per week (4hrs a day, 5 days a week)
Monthly rate starts at 16,000 PHP. Rate varies depending on skill level and experience.
You have one 15-minute paid break daily.

Skills Required:

Admin Assistant
UK English - Writing & Spoken

Technical Requirements:
High-speed computer (PC or Mac) with at least 8 GB RAM
Working webcam
Headset with microphone and noise cancellation feature
Reliable Internet connection with at least 20 Mbps and a backup of at least 10 Mbps
Reliable power supply and a backup power source