VA & HR Assistant

Are you an experienced, detailed and proactive Virtual Assistant who loves keeping things organised? Do you have an interest in HR activities and love learning about and using technology platforms?

We’re looking for someone to join our small team in the UK remotely from the Philippines.
Part Time – 25 hours a week $542 per month

We have an exciting opportunity for an experienced, highly organised and detail-oriented Virtual Assistant to help us manage the day-to-day running of our busy HR and Business consultancy and to support our MD helping her to keep everything on track.

This role is perfect for someone who thrives on being the backbone of a team, enjoys streamlining processes, and takes pride in ensuring nothing falls through the cracks. Your contributions will directly help us to deliver high-quality services to our clients while allowing us to work smarter, not harder.

This is an exciting opportunity to be part of a well-established, highly respected, small but rapidly growing HR Consultancy team who provide outsourced HR services to small and medium-sized businesses throughout the UK and increasingly worldwide.

Your own quality of work standards must be high to help us maintain our good reputation. You must be highly organised, pay meticulous attention to detail and be confident enough to tell the team what they need to do to deliver on their goals and commitments (including the MD!).

We will provide you with training and support you every step of the way to ensure you are successful. The way we see it, your success is our success!

To be successful in this role you must have had at least 1 years’ experience in being a Personal Assistant to someone with an extremely busy diary and be competent in:

? Using Microsoft Tools (particularly Word, Excel, Teams and PowerPoint)
? Efficient Diary Management
? Planning and scheduling tasks
? Learning new systems quickly due to your love of technology
? Loves researching and learning how to do things yourself (rather than having to be told)
? Understanding and juggling complex tasks

We are looking for someone who is proactive, driven, uses their own initiative and is a quick learner.

We want you to take time to understand our business, our purpose and get to know our customers so that you truly become a key ‘go to person’ for our team and our customers.

If this sounds like you .. read on to find out more about the role ….

Key Responsibilities and Accountabilities:

1. Diary, Email, and Task Management

o Proactively manage the MD’s inbox daily, categorising and assigning tasks in our CRM/task management system.
o Organise and optimise the MD’s calendar, schedule meetings, tasks and setting reminders for key events.
o Help to prioritise tasks and ensure deadlines are met by maintaining clear communication, highlighting if we are falling down on our delivery promises.

2. Customer Task Management

o Ensure all client-related tasks and deadlines are tracked through the system and are delivered on time.
o Regularly update client records, monitor project statuses, and maintain clear documentation.
o Run regular reports for the MD to support business growth and development discussions
(your ideas will always be welcomed).

3. HR Administrative Support

o Update contracts, maintain employee data, and draft letters using templates for clients.
o Ensure HR documentation is accurate, up-to-date, and compliant with UK standards.
o Support employee onboarding tasks and maintain clear communication with clients.

4. General Administrative and Personal Assistance

o Organise travel arrangements, including booking hotels, accommodation, and creating itineraries.
o Assist with personal admin tasks, such as renewing memberships or managing subscriptions.
o Plan and remember important dates for client or associate birthdays and anniversaries.

What We’re Looking For:

We are looking for someone who is:

• Experienced in being an organised VA:
You must have had at least one year of in this type of role.

• Highly proactive and assertive:
You’ll need to take charge of keeping the business organised, solving problems before they arise, and suggesting better ways to work.

• Tech-savvy:
You must have the ability to learn new tools quickly and find ways to work smarter using technology.

• Fluent in English both verbal and written:
You must be able to write clearly, concisely, and accurately, and be fast and efficient at typing.

• Meticulously organised:
You’re a whiz at planning and prioritising tasks to meet deadlines without compromising on quality.

• An interest in Human Resources:
Ideally you will have some experience, and as a minimum be interested in, learning about Human Resources Management for small businesses

We’re looking for someone who enjoys taking ownership and responsibility for tasks, is not shy in holding others to account, and is able to do this in a kind and personable way.

Why Join Us?

This is more than a job; it’s an opportunity to grow with a business that values teamwork, learning, and celebrating wins. We’re a supportive, close-knit team that’s passionate about helping small businesses succeed.

• Work remotely from the comfort of your home:
- A stable and secure internet connection is essential
- You must be able to work where you can focus and be uninterrupted

• You will need to have some availability between 6am – 11am UK time to speak with the MD and keep an eye on the inboxes every day. We are flexible on the hours as we understand there is a large time difference.

• Training and support provided to help you succeed in your role.

The Application Process:
We’re accepting applications until 5th March 2025. To stand out, please send us a covering letter that includes:

• What’s one productivity tool or software you can’t live without, and how does it help you in your work?
• Description of your experience in being a Virtual Assistant.
• What’s one thing you’ve done in a previous role that made a real difference to the person or business you supported?

The next stages in the process involves answering some questions, a skills test and an online interview.

We can’t wait to hear from you!