Executive Virtual Assistant

Kindly READ the instructions before submitting.

To START your application, send your CV and a 2-minute video recording introducing yourself. Send it over to sheen.lan@prolianceinc.com

We are seeking an experienced and dynamic Executive Assistant to join our team. The role of the Executive Assistant is very important as you will be responsible for managing calendars, responding to emails, organizing documents, and other administrative tasks that will help the CEO and the operation be more efficient.

Requirements:
* Solid experience as an Executive Assistant, Personal Assistant or any similar position
* Excellent organizational and time management skills
* Can work and think independently
* Motivated, proactive and solution-oriented
* Ability to pivot in any situation and deliver results
* Great verbal and written communication skills
* Knowledgeable with different applications (Zoom, Google Calendar, etc)
* Outgoing, with great energy and a positive personality


How can you help the team?

* Email Management: Filter and prioritize your emails, respond to routine inquiries, and flag important messages for your attention.
* Calendar Management: Schedule and reschedule appointments, meetings, and travel arrangements, ensuring calendars are well-organized and optimized.
* Travel Planning: Handle all aspects of travel planning, including booking flights, accommodations, transportation, and creating detailed itineraries.
* Meeting Preparation: Gather necessary documents, reports, and materials for meetings, ensuring you're well-prepared and can focus on the content of the meeting itself.
* Task and Project Management: Track tasks, set deadlines, and follow up on project progress, making sure nothing falls through the cracks.
* Research: Conduct research on various topics, helping you gather information quickly and efficiently for decision-making.
* Document Management: Organize and maintain your digital and physical files, making it easy for you to access important documents when needed.
* Expense Management: Track expenses, create expense reports, and ensure all financial matters are well-documented and managed.
* Personal Tasks: Some personal tasks, such as managing personal appointments, organizing home/investment-related matters, purchases, coordination, etc.
* Communication Liaison: Can serve as a point of contact between other team members or external parties, streamlining communication channels.
* Prioritization: Identify high-priority tasks and delegate or defer less important ones, ensuring focus on what truly matters.
* Time Blocking: Assist in time management by helping allocate specific blocks of time for different tasks and responsibilities.
* Automation and Technology: Integrate automation tools and software to streamline repetitive tasks, making processes more efficient.
* Professional Development: Assist in organizing training, workshops, or courses that can help me and the team enhance your skills and knowledge.
* Would be helping in any aspects needed at Proliance in any role needed based on our companies needs at the time


To START your application please send your CV and a 2-minute video recording introducing yourself. Send it over to sheen.lan@prolianceinc.com.