ADMIN ASSISTANT

*data entry operators collate, organize, and capture data into digital databases for a variety of companies and industries. *responsible for entering data into different computer databases, manage and maintain effective record keeping. *Maintains database by entering new and updated customer and account information. · Prepares source data for computer entry .

• Answer and direct phone calls and pass them on • Reply to email, telephone or face to face enquiries • Organize and schedule meetings and appointments • Maintain contact lists • Produce and distribute correspondence memos, letters, faxes and forms • Assist consultants with project documentation • Provide information by answering questions and requests • Take dictation & accurate minutes of meetings • Research and create presentations • Contribute to team effort by accomplishing related results as needed • Write letters and emails on behalf of other office staff • Book conference calls, taxis, couriers, hotels etc. • Prepare and monitor invoices • Submit and reconcile expense reports • Assist in the preparation & generation of regularly scheduled reports • Carry out administrative duties e.g. filing, typing, copying, binding, scanning etc. • Develop and maintain a computer and manual filing systems • Handle sensitive information in a confidential manner • Resolve administrative problems, and implement improvements to make them more efficient • Maintain up-to-date employee leave records • Assist consultants with project documentation • Receive, sort and distribute the mail • Book travel arrangements • Order & manage office supplies & equipment • Attention to detail and problem-solving skills